Services: Communications

When a company is on the move, proper communications and information flow are vital in order to successfully complete a small- or large-scale corporate relocation. We know that a company move presents many challenges to employees, and ongoing communications are key to minimizing disruptions and maintaining productivity during this time.

IMC has developed a dynamic, carefully-designed program which will parallel your move from announcement to conclusion and effectively keep employees in the communications loop at every stage of the relocation process.

In addition to the useful material and guidance provided in our Project Announcement, Move Newsletters, Welcome Kit and Record Clean-Up Campaign, IMC project managers meet regularly with in-house move coordinators to deal directly with specific departmental concerns and requirements. These meetings are scheduled to deliver a maximum of information with a minimum of business interruption.

• Project Announcement
  As soon as your relocation destination and the date of the move have been settled, IMC distributes an executive memo to notify everyone in the company of the upcoming relocation. IMC also assigns a project manager who is available to provide answers to your move-related questions.
• Move Newsletters
  IMC designs an individualized newsletter for each of our clients to keep staff up to date on the schedule and events leading up to the move and other ongoing move-related activities. The newsletter offers heads-up information on the timeline and status of the upcoming relocation, provides helpful pre-move checklists and reminds staff of important dates in the relocation calendar.

• Welcome Kit
  A new corporate location often means a new neighborhood as well, and IMC provides each of its clients with a customized Welcome Kit. We put together a thorough orientation about the new building and its services (hours of operation, mail center, security, parking, cleaning and recycling, etc.) and also offer valuable information about the surrounding area. Need to know the closest subway or bus stop? We’ve got it covered. Looking for a nearby dry cleaners? We’ve taken care of that, too, along with restaurants, shopping, banks, pharmacies and other local services.
• Record Clean-Up Campaign
  In the weeks leading up to the move, IMC distributes posters announcing clean-up dates, which serve as timely reminders to staff to go through their files and desks to discard papers and other items that don’t have to come with them to the new location. Arrangements are made by IMC with building management for delivery and later pick up of garbage receptacles.